Professional
HR and Payroll Services
Modern HR and payroll services encompass: a commitment to quality, timeliness, the security of our clients, and the competence of our employees, but to a great extent, also communication. Our HR and payroll team possesses extensive experience, both in terms of duration and a broad spectrum of substantive issues.
By entrusting Business Mind with your company's HR and payroll services, you gain remote access to data such as salaries, taxes, holidays, sick leaves, and selected personal documents of your employees through employee dashboards, with the ability to generate and print needed reports at any time.
Gain greater control over HR and administrative processes in your company with the enova365 application – Employee Portal. This intuitive tool enables employees to quickly access the most important information and efficiently submit requests, which streamlines document workflow and work organization.
With this service model, you gain:
Maintaining personal data records
Monitoring the timeliness of medical examinations
Maintaining and updating personnel files
Maintaining employee documentation
Maintaining working time records
Preparing declarations and documents for ZUS, US, GUS, PFRON
Preparing documents and certificates for employees
Handling ZUS, PIP, US inspections regarding PDOF
Preparing payrolls
Preparing civil law contracts
HR consulting for employees
Reporting according to Client requirements
Take care of your employees
and peace of mind in your company.
With our HR and payroll services, your company operates efficiently and in compliance with the law, and employees can count on timely and transparent settlements.
In communication with our clients' employees, we use:
Employee Dashboard:
The primary functionality of the platform is the electronic workflow of employee requests. From the application, an employee can:
check available holiday leave limits,
view their personal and address data, employment history, and education based on documents filed in their personnel records,
submit holiday requests, which are forwarded in the document workflow for manager approval,
view tax data, download annual PIT-11 and ZUS IMIR declarations
submit HR requests such as changes to personal data, tax data, identity documents, bank accounts, and requests for family member insurance,
track the status changes of submitted and pending employee requests,
review data regarding working hours, absences, and overtime,
check the expiry date of medical examinations and OHS training,
review salary amounts - payslips,
print various HR reports, payslips, and annual remuneration statements.
Manager Dashboard:
The primary functionality of the platform is managing electronic requests from employees registered in the system. It combines the functionalities of the employee and manager dashboards, additionally enabling managers to:
Viewing subordinate employee data – access to information about completed training, held qualifications, contracts, working time, absences, tasks, and requests.
Handling employee requests – ability to view submitted requests, filter them by category and definition, and electronically approve them.
Approving leave – quick transfer of approved leave requests to the HR and Payroll module, where they are recorded as absences.
Working time management – entering the standard and actual working time of employees.
Settlement of civil law contracts – completing statements of contract performance settled at an hourly rate.
Reporting – printing various types of HR and organizational reports.
Multilingualism – access in three languages: Polish, English, and Ukrainian.
HR and payroll software we use to provide our services:
flexible system tailored to company specifics,
accounting, HR, payroll, and HR in one tool,
automation of settlement processes,
automation of settlement processes,
work in stationary or cloud model.
Optima
full accounting and KPiR (Revenue and Expense Ledger),
warehouse and sales management,
HR, payroll, and ZUS settlements,
invoicing and receivables/payables,
financial reports and controlling.
keeping commercial and tax ledgers,
VAT, CIT, PIT settlements,
HR and payroll services,
financial reports and statements,
integration with banking systems and e-declarations
handling employment contracts, contracts of mandate, and contracts for specific work,
automatic calculation of payrolls and ZUS contributions,
settlement of income tax on remuneration,
generation and submission of declarations to ZUS and US,
full compliance with current labor law regulations.
Competencies of Business Mind employees
Business Mind HR & Payroll employees regularly participate in training courses and programs to share their knowledge and skills with representatives of the companies they serve on a daily basis.
This enables us to effectively meet the challenges of a dynamic market and deliver innovative and comprehensive solutions to our clients. We are distinguished by our high adaptability to market requirements and client needs. We know that our quick response and ease of adjustment in HR and payroll service operations form a solid foundation for our clients’ business success. This is confirmed by long-term business relationships: Clients stay with us for the long term, many for over 10 years, enjoying our comprehensive care and support.
Contact us
We will be happy to answer your questions and concerns.
