HOW WE WORK

Modern
IT tools
for your business

We use innovative systems that streamline accounting, HR, controlling, and document workflow. With them, you gain quick access to data, process automation, and convenient online service – always transparent and secure.

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Document
workflow
SALDEO
Accounting
BR Client Dashboard
Delegations module
HR and payroll
Employee dashboard
Manager's dashboard
mobility package
Employees Project Costs
Controlling
BI Bilander

Document
workflow

SaldeoSMART

intelligent tool for document and accounting management

SaldeoSMART is not only convenient document exchange with the accounting office, but also a set of modern features that streamline business operations and provide full control over finances.

Features
Document reading and automation
  • Automatic recognition of invoice data (OCR).
  • Document categorization without manual entry.
  • Import documents from email, scan, or photo.
Online document workflow
  • Send invoices and receipts to the office in seconds.
  • Remote approval and acceptance of documents.
  • Electronic archive – all files in one place.
24/7 client panel
  • Constant access to invoices, settlements, and statements.
  • Ability to view document history and booking status.
  • Clear reports and financial summaries.
Online invoicing
  • Quick invoicing in a system compliant with legal requirements.
  • Ability to send invoices by email directly from the program.
  • Convenient templates and automatic document numbering.
Communication with the accounting office
  • Exchange messages and files directly in the system.
  • Notifications about new documents and settlements.
  • One common contact channel – no email chaos.
Security and regulatory compliance
  • Cloud data storage with full encryption.
  • Regular updates compliant with current regulations (e.g., KSeF).
  • Secure document archive accessible for years.
Implementation benefits
With this tool, your company:
  • saves time,
  • has constant access to data,
  • avoids errors in documents,
  • gains full control over finances.
This is a comprehensive solution that combines convenience, security, and modernity – and we, as your accounting office, assist with its implementation and operation.

Accounting

Accounting Office Client Portal

Modern platform for electronic communication between the Accounting Office and its Clients.

The Accounting Office Client Portal is an innovative B2B tool that enables efficient and secure cooperation between the accounting office and its clients. Accessible only through a web browser, it provides business owners and employees with constant access to documents, data, and information related to accounting services.

Active cooperation with the office – all essential information in one place.

Features
From the accounting office client portal, you can:
  • Issue sales invoices (in PLN or foreign currency) with self-invoicing option – documents go directly to the accounting office database.
  • Mark product records with GTU codes needed to prepare JPK_VAT.
  • Verify contractors in the Ministry of Finance database (White List) and download their data from GUS.
  • Submit cost documents in bulk or individually (PDF, JPG, etc.) – they go directly to the database with appropriate markings.
  • Download transfer files ready for execution at the bank.
  • View and print registers and records (e.g., VAT, KPiR, inventory).
  • Receive statements and reports prepared by the office (e.g., balance sheet, income statement).
  • Check current amounts of taxes and contributions to be paid.
Implementation benefits
For the Office Client:
  • Constant access to data and documents.
  • Tool for issuing sales invoices.
  • Greater data security and fewer visits to the accounting office.
KSeF integration
  • Sending sales invoices.
  • Downloading purchase invoices.
  • Ability to verify, comment on, and reject invoices before posting.

The Accounting Office Client Portal supports integration with the National e-Invoice System:

When operating independently, the client can download documents from KSeF, visualize them, and share them with the accounting office.

Issuing invoices from the Portal

For companies that issue a dozen or several dozen invoices per month and do not use their own ERP system, the Client Portal is an optimal solution. It allows easy invoice issuance, sending them to KSeF, and ensures smooth document workflow with the accounting office.

Business Travel

Automate the recording and control of business travel costs and their accounting.

The enova365 Business Travel module supports the registration, handling, and settlement of domestic and international business travel. It enables the company to record employee business trips and associated costs.

It significantly improves the workflow of travel requests and settlements and provides accounting with information about employee business trips.

Features
  • Recording of business travel orders with the ability to print them.
  • Automatic calculation of allowances for domestic and international travel (auxiliary tables of domestic and international allowance rates and flat rates, calculation of flat rates for accommodation and travel, table of countries, table of allowance rates and accommodation limits).
  • Automatic posting of business travel cost settlements.
  • Settlement of business travel with employee advances for business travel.
  • Recording of receipts (car, accommodation, travel costs, and other expenses, e.g., public transport tickets) for domestic and international travel, which are converted to the appropriate currency at the applicable exchange rate.
  • Record of employees who have traveled on business.
See in which areas you will use this function:
  • Finance and accounting
  • HR, Payroll, and HR

HR
AND PAYROLL

ENOVA 365

Employee Portal

Gain convenient access to HR and administrative data. The employee can:

  • check leave and overtime,
  • submit leave and HR requests,
  • monitor document status,
  • download payslips and reports.

‍

Faster document workflow, better organization, and three language versions (PL/EN/UA).

EXPAND DETAILS
Manager Portal

Make team management easier with electronic access to employee data. The manager can:

  • view subordinate data,
  • approve leave requests,
  • control working time and overtime,
  • print reports and statements.

‍

Less paperwork, greater control, and access in 3 languages (PL/EN/UA).

EXPAND DETAILS

Employee
Portal

Gain greater control over HR and administrative processes in your company with the enova365 application – Employee Portal. This intuitive tool enables employees to quickly access the most important information and efficiently submit requests, which streamlines document workflow and work organization.

Features
The basic functionality of the system is the electronic workflow of employee requests, which eliminates paper documentation and significantly accelerates administrative processes.
From the application, the employee can:
  • check available leave balance,
  • submit leave requests sent directly to the supervisor,
  • complete HR requests (change of personal data, tax data, identity document, bank account number, registration of family member insurance),
  • monitor the status of submitted requests,
  • view data on working time and overtime,
  • check the validity date of medical examinations and health and safety training,
  • have access to remuneration information,
  • print HR reports, payslips, and annual remuneration cards.
Implementation benefits
  • Acceleration of information flow in the organization,
  • Better organization and automation of administrative processes,
  • Improved efficiency of HR departments,
  • Simplified human resource management,
  • Ability to use in three language versions: Polish, English, and Ukrainian.

Manager
Portal

Streamline human resource management processes in your company with transparent access to employee data.
The Manager Portal in enova365 is an intuitive application that provides management with quick and secure access to employee HR and payroll data as well as their own information. With electronic document and request workflow, you gain greater control over HR processes, and your company reduces paper document circulation.

Features
  • Viewing subordinate employee data – access to information about completed training, held qualifications, contracts, working time, absences, tasks, and requests.
  • Handling employee requests – ability to view submitted requests, filter them by category and definition, and electronically approve them.
  • Approving leave – quick transfer of approved leave requests to the HR and Payroll module, where they are recorded as absences.
  • Working time management – entering the standard and actual working time of employees.
  • Settlement of civil law contracts – completing statements of contract performance settled at an hourly rate.
  • Reporting – printing various types of HR and organizational reports.
  • Multilingualism – access in three languages: Polish, English, and Ukrainian.
Implementation benefits
  • Better work organization – full control over working time, overtime, leave, and substitutions.
  • Time savings – quick access to key employee data and electronic approval of requests.
  • Reduction of paper documents – request and report workflow is fully electronic.
  • Greater transparency of HR processes – all data collected in one system, with filtering and reporting capabilities.
  • Manager support – a tool tailored to the needs of managers that facilitates daily control and decision-making.
  • Availability in different languages – facilitates operation in international companies.

Mobility
Package

Settle the remuneration of employees and contractors seconded to work abroad under the Mobility Package.

The enova365 Mobility Package (drivers) module was created for transport companies carrying out international road transport. It enables full record-keeping and settlement of drivers who work outside Poland as part of secondment. The add-on allows for correct and compliant settlement of ZUS contributions for employees and contractors, whose settlement rules differ from the standard rules applicable to employment in Poland.

Features
  • Allowance records – ability to register the number of allowances for individual countries as part of secondment in a given month.
  • Settlement of full secondments – calculation of remuneration when the driver is abroad for the entire month.
  • Settlement of partial secondments – handling cases when an employee or contractor works part of the month in Poland and part abroad.
  • Allowance value corrections – option to modify allowance amounts before calculating payment.
  • Support for different currencies – creation of payroll liabilities in both PLN and foreign currencies.
Implementation benefits
  • Compliance with applicable legal regulations,
  • Time savings in settlements,
  • Greater transparency and control over driver remuneration.

Employee Project Costs

Precisely allocate employee remuneration and control project costs.

The enova365 Employee Project Costs module enables detailed allocation of already calculated remuneration according to entered working time and assignment to individual projects carried out in the company (e.g., sites, construction projects, cost centers). This gives the company access to analytical information about actual remuneration costs.

Features
  • Settlement of remuneration components – ability to determine how to assign specific remuneration elements to the costs of a given project.
  • Assigning costs to projects – full control over which remuneration components are settled within the selected project.
  • Working time records – recording working time and task completion for the project for individual days and for groups of employees.
  • Analytical description – creation of detailed statements broken down by remuneration and remuneration charges assigned to projects.
  • Accounting entries – ability to create entries containing information about project costs and how they are posted.
Implementation benefits
With the enova365 Employee Project Costs module, the company gains:
  • reliable data on remuneration costs assigned to projects,
  • greater financial transparency and budget control,
  • ability to make more accurate business decisions.

Controlling

BI Bilander

Assessment of current economic events of one's own company in the area of costs, revenues, results, profitability, receivables status, or liabilities is essential for effective managerial decision-making.

Being aware of this, we provide our Clients with remote access to detailed analyses depicting the economic status of the company. The active reports we generate in real time allow for expanding numerical positions to very detailed analytics, reflect the organizational structure of a given company, and analyze those areas of business activity that, according to the Management Board, are most important to it.
Through an individual account in the Client Zone, you gain access to detailed reports on your company’s finances.
Choose online controlling
gain access to reports such as:
  • profit and loss statement with the ability to drill down to detailed analytics
  • cost analytics by cost centers and by type
  • profitability analytics of completed projects, orders, branches
  • comparisons of achieved results, cost and revenue levels both over time and across locations
  • aging of receivables and payables
  • tabular and graphical reports

Contact us

We'll be happy to answer your questions - we know how to provide effective accounting services for companies.

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